Submit Construction Pay Application (CO12)

• On the e-Builder Home Page, click in the search bar near the top right corner of the window and type the name of the project. 
• Click the project name from the menu.

• Once you are in the project, select Processes from the left hand navigation.
• Click Start Process in the top right corner of the window.
• Select Construction Pay Application (CO12) from the list.
• Answer ALL required fields as indicated by red asterisk.

Commitment Invoice Details Section

• Select your Commitment from the drop-down and wait for e-Builder to refresh as it will populate with your Schedule of Values.
• Leave the Due Date blank as it’s not related to payment due date.  

Commitment Invoice Custom Fields

• Complete the Billing Period Start and End dates.
• Enter the number of your Invoice (i.e. 1, 2, 3, etc.) in the field “Vendor Invoice Number”. Do not add any zeroes before the number
• Enter the date of your invoice in the field “Vendor Invoice Date”.

Invoice Items

• Insert amounts by line item in either Column E or F indicated by the pencil icon.  You may release retainage by entering amounts in Column J.

• Review pay app and ensure all information is correct then click Submit. If you have not been certified as a SWaM Business by the Commonwealth of Virgina, you will need to submit additional information on your sub-contractors. For more information, please go to Reporting SWaM Sub-contractors.

Check Vendor Payment Status