Submit Construction Pay Application (CO12)
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Modified on: Wed, Apr 26, 2023 at 8:36 AM
- On the e-Builder Home Page, click in the search bar near the top right corner of the window and type the name of the project.
- Click the project name from the menu.
- Once you are in the project, select Processes from the left hand navigation.
- Click Start Process in the top right corner of the window.
- Select Construction Pay Application (CO12) from the list.
- Answer ALL required fields as indicated by red asterisk.
Commitment Invoice Details Section
- Select your Commitment from the drop-down and wait for e-Builder to refresh as it will populate with your Schedule of Values.
- Leave the Due Date blank as it’s not related to payment due date.
Commitment Invoice Custom Fields
- Complete the Billing Period Start and End dates.
- Enter the number of your Invoice (i.e. 1, 2, 3, etc.) in the field “Vendor Invoice Number”. Do not add any zeroes before the number
- Enter the date of your invoice in the field “Vendor Invoice Date”.
Invoice Items
- Insert amounts by line item in either Column E or F indicated by the pencil icon. You may release retainage by entering amounts in Column J.
- Review pay app and ensure all information is correct then click Submit. If you have not been certified as a SWaM Business by the Commonwealth of Virgina, you will need to submit additional information on your sub-contractors. For more information, please go to Reporting SWaM Sub-contractors.
Check Vendor Payment Status
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