NameDescription
*Project CreationFor eB Admins to notify lead PM(s) of the creation of a project.
Account Level FundingUsed to add new funds
Archives DeliverablesFor PMs to track project deliverables sent to Archives
Archives UploadFor Archives Staff to log document upload
Budget ApprovalFor establishment of the original budget and subsequent budget changes (including net-zero transfers and budget infusions).
Construction - FCOPricing and approval of issues that may result in a cost impact to the project. Covers construction contracts ONLY. Connected to the Change Order process through automated scripts -- do not change name of process or folder locations.
Construction Change OrderBundles one or several FCOs and generates a Change Order for approval to modify the contract value and/or time. An FCO must be submitted before starting the Construction Change Order. For construction contract type ONLY.
Construction Contract ApprovalFor approval of construction (ONLY) contracts after bidding/award.
Construction Contract DocuSignFor review of bid tab and other construction documents
Construction Execution ReviewFor PMs to initiate a WIB Review to determine the method of construction execution, i.e. work performed by FM Zone 6 or procurement of a General Contractor (GC).
Construction Invitation for Bid RequestFor project managers to initiate bidding for construction contracts.
Construction Pay ApplicationFor the submission, review, and approval of monthly pay applications by a GC. DO NOT start a new pay application until a prior pay app has been approved.
Construction Schedule of ValuesFor the upload and approval of a contractor's Schedule of Values. This process must be approved before any pay applications can be submitted and is only used once per contract after award -- any additional scope must be adjusted using the FCO/Cha
Contractor Performance ReviewProvide an official evaluative record, both positive and negative, of a given contract or project
Contractor's Daily ReportFor contractors to generate and/or submit daily site reports to the GMU inspector
Document RequestFor GMU PMs and Archives to request documents from contractors
Document SubmissionFor contractors to submit documents to GMU PM and Archives for review.
DocuSignFor the routing and signing of miscellaneous documents
e-Builder Training RequestFor requesting e-Builder Training
FM Work Order RequestUsed to notify FM to create a new work order. For changes to current work orders, please contact the CSC at (703) 993-2525 or csc@gmu.edu 24 hours a day.
Inspection RequestUsed by contractors to request project inspections
Inspector AssignmentUsed to assign inspector to project and notify FM to create work order.
Inspectors - Environmental Compliance ReportFor inspectors to create environmental compliance report.
Inspectors - Inspection ReportUsed to create project inspection reports or by GCs to request inspections.
Inspectors - Weekly ReportFor creation a weekly inspection report.
Interior Design RequestFor PMs to request for interior design assistance.
Invoice - CommitmentFor submitting invoices for companies with a commitment/contract . DO NOT use for construction pay applications.
Invoice - Legal ServiceFor uploading invoices for legal services.  Requires a PO to be created.
Invoice - Non-CommitmentFor submitting general invoices for non-commitment costs (BCOM fees, etc.)
MOU Creation and ApprovalFor PMs to create a MOU for customer review and approval. Updates planned budget.
New Contact RequestFor requesting new contacts and/or companies to be created and added to a project.
New Project RequestFor submission of new project requests for facilites evaluation. Public form published on the Facilities website (facilities.gmu.edu).
New Space RequestFor units to request new space. Public form published on the Facilities website (facilities.gmu.edu).
Non-Prof Svcs Change OrderUsed to create a FCO Letter for approval to modify the contract value and/or time. For non-professional services contract type ONLY.
Non-Prof Svcs Contract ApprovalFor approval of Non-Professional Services (ONLY) contracts after bidding/award.
Permit Application - Land Disturbance PermitUsed to start the review process for a land disturbance permit. Required for projects exceeding 2,500 square feet of disturbance area on Mason's property. Reviewed by the Land Development staff.
Permit Application - Project PermitUsed to start the review process for a project permit. Reviewed by Building Code Services staff.
Permit Close-Out RequestUsed to request project permit close-out. Automatically spawned by submission of a Final Inspection report.
Prof Svcs Change OrderUsed to create a FCO Letter and Change Order for approval to modify the contract value and/or time. For professional services contract type ONLY.
Prof Svcs Contract ApprovalApproval of Professional Services (ONLY) contracts after bidding/award.
Prof Svcs Fee Proposal BreakdownUsed by A/E to breakdown contract.
Prof Svcs Fee Proposal RequestSubmit a task order to the contracts department in order to acquire a fee proposal from an A/E.
Prof Svcs InvoiceFor submitting Professional Services Invoices.
Prof Svcs Schedule of ValuesSplit the Prof Svcs contract into detailed line items for the Schedule of Values. This process is only used ONCE per contract after award -- any additional scope must be adjusted using the FCO/Change Order process.
Project CloseoutFor PMs to finalize and close out the project.
Project Status ReportFor users to create report on status of project.
Project UpdateFor PMs to update project details regularly.
Request for InformationFor GCs to ask A/E or GMU questions regarding project.
Signage and Graphics - Assign to Sign ShopFor graphics staff to assign work to Sign Shop
Signage and Graphics RequestFor PMs to request for signage and graphics assistance.
Submittal ApprovalFor GCs to initiate review of submittals by A/E and Mason and/or DEB as needed.
Term Prof Svcs Contract ApprovalFor approval of Term Professional Services (ONLY) contracts.
Term Prof Svcs SolicitationFor approval of Term Professional Services (ONLY) solicitations.