| Name | Description |
| *Project Creation | For eB Admins to notify lead PM(s) of the creation of a project. |
| Account Level Funding | Used to add new funds |
| Archives Deliverables | For PMs to track project deliverables sent to Archives |
| Archives Upload | For Archives Staff to log document upload |
| Budget Approval | For establishment of the original budget and subsequent budget changes (including net-zero transfers and budget infusions). |
| Construction - FCO | Pricing and approval of issues that may result in a cost impact to the project. Covers construction contracts ONLY. Connected to the Change Order process through automated scripts -- do not change name of process or folder locations. |
| Construction Change Order | Bundles one or several FCOs and generates a Change Order for approval to modify the contract value and/or time. An FCO must be submitted before starting the Construction Change Order. For construction contract type ONLY. |
| Construction Contract Approval | For approval of construction (ONLY) contracts after bidding/award. |
| Construction Contract DocuSign | For review of bid tab and other construction documents |
| Construction Execution Review | For PMs to initiate a WIB Review to determine the method of construction execution, i.e. work performed by FM Zone 6 or procurement of a General Contractor (GC). |
| Construction Invitation for Bid Request | For project managers to initiate bidding for construction contracts. |
| Construction Pay Application | For the submission, review, and approval of monthly pay applications by a GC. DO NOT start a new pay application until a prior pay app has been approved. |
| Construction Schedule of Values | For the upload and approval of a contractor's Schedule of Values. This process must be approved before any pay applications can be submitted and is only used once per contract after award -- any additional scope must be adjusted using the FCO/Cha |
| Contractor Performance Review | Provide an official evaluative record, both positive and negative, of a given contract or project |
| Contractor's Daily Report | For contractors to generate and/or submit daily site reports to the GMU inspector |
| Document Request | For GMU PMs and Archives to request documents from contractors |
| Document Submission | For contractors to submit documents to GMU PM and Archives for review. |
| DocuSign | For the routing and signing of miscellaneous documents |
| e-Builder Training Request | For requesting e-Builder Training |
| FM Work Order Request | Used to notify FM to create a new work order. For changes to current work orders, please contact the CSC at (703) 993-2525 or csc@gmu.edu 24 hours a day. |
| Inspection Request | Used by contractors to request project inspections |
| Inspector Assignment | Used to assign inspector to project and notify FM to create work order. |
| Inspectors - Environmental Compliance Report | For inspectors to create environmental compliance report. |
| Inspectors - Inspection Report | Used to create project inspection reports or by GCs to request inspections. |
| Inspectors - Weekly Report | For creation a weekly inspection report. |
| Interior Design Request | For PMs to request for interior design assistance. |
| Invoice - Commitment | For submitting invoices for companies with a commitment/contract . DO NOT use for construction pay applications. |
| Invoice - Legal Service | For uploading invoices for legal services. Requires a PO to be created. |
| Invoice - Non-Commitment | For submitting general invoices for non-commitment costs (BCOM fees, etc.) |
| MOU Creation and Approval | For PMs to create a MOU for customer review and approval. Updates planned budget. |
| New Contact Request | For requesting new contacts and/or companies to be created and added to a project. |
| New Project Request | For submission of new project requests for facilites evaluation. Public form published on the Facilities website (facilities.gmu.edu). |
| New Space Request | For units to request new space. Public form published on the Facilities website (facilities.gmu.edu). |
| Non-Prof Svcs Change Order | Used to create a FCO Letter for approval to modify the contract value and/or time. For non-professional services contract type ONLY. |
| Non-Prof Svcs Contract Approval | For approval of Non-Professional Services (ONLY) contracts after bidding/award. |
| Permit Application - Land Disturbance Permit | Used to start the review process for a land disturbance permit. Required for projects exceeding 2,500 square feet of disturbance area on Mason's property. Reviewed by the Land Development staff. |
| Permit Application - Project Permit | Used to start the review process for a project permit. Reviewed by Building Code Services staff. |
| Permit Close-Out Request | Used to request project permit close-out. Automatically spawned by submission of a Final Inspection report. |
| Prof Svcs Change Order | Used to create a FCO Letter and Change Order for approval to modify the contract value and/or time. For professional services contract type ONLY. |
| Prof Svcs Contract Approval | Approval of Professional Services (ONLY) contracts after bidding/award. |
| Prof Svcs Fee Proposal Breakdown | Used by A/E to breakdown contract. |
| Prof Svcs Fee Proposal Request | Submit a task order to the contracts department in order to acquire a fee proposal from an A/E. |
| Prof Svcs Invoice | For submitting Professional Services Invoices. |
| Prof Svcs Schedule of Values | Split the Prof Svcs contract into detailed line items for the Schedule of Values. This process is only used ONCE per contract after award -- any additional scope must be adjusted using the FCO/Change Order process. |
| Project Closeout | For PMs to finalize and close out the project. |
| Project Status Report | For users to create report on status of project. |
| Project Update | For PMs to update project details regularly. |
| Request for Information | For GCs to ask A/E or GMU questions regarding project. |
| Signage and Graphics - Assign to Sign Shop | For graphics staff to assign work to Sign Shop |
| Signage and Graphics Request | For PMs to request for signage and graphics assistance. |
| Submittal Approval | For GCs to initiate review of submittals by A/E and Mason and/or DEB as needed. |
| Term Prof Svcs Contract Approval | For approval of Term Professional Services (ONLY) contracts. |
| Term Prof Svcs Solicitation | For approval of Term Professional Services (ONLY) solicitations. |
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